- Program: CDBG-DR
- Position: Executive Secretary
- Area: -
- Municipality: San Juan
- Requirements: 1. Bachelor Degree in Administration of office systems or secretarial science. 2. 1- Year professional experience in secretarial field. 3. Bilingual English/Spanish. 4. Prepares letters, memorandums, circulars, certifications, statistic tables, work plans and other documents, related to the unit assigned by using a typewriter or a computer. 5. Maintains the supervisor’s activity calendar, coordinates reunions, interviews and appointments and informs him. 6. Transmits instructions and information to the employees assigned to the unit of work and follows up on assignments from supervisor. 7. Receives, sends, controls, distributes the correspondence of the unit assigned, and establishes the order of priority of the same. 8. Revises, detects and corrects orthographic and grammatical errors in the correspondence of the supervisor. 9. Establishes and maintains controls of actualized files related to the unit assigned. 10. Prepares requisitions of materials and equipment for the work area.
This position is subject to Section 3 from the Housing and Urban Development Act of 1968. Under Section 3, to the greatest extent feasible, job training, employment, contracting and other economic opportunities generated by certain HUD financial assistance shall be directed to low-and very low-income persons and businesses and should receive recruitment or contracting priority. It is important to comply with all of the requirements of the contractor opportunity or position.
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